Congregational Leadership Board

June 12, 2011

Members present: Dave Gingrich, Jim Ipsen, Nelson Kling (chair), Rhonda Nissley, Rick Rutt, Randall Shull, Clayton Suydam, Byard Yoder (vice-chair), Laverne Yutzy, Mike Zehr

Recorder: Rick Rutt

1. Recommendation from search committee for Minister of Worship
   1. The search committee recommends Marcy Goehrig as an interim Minister of Worship for a period to last not more than 18-24 months.
   2. The board accepted the recommendation and will present to proposal to the congregation for their affirmation. The affirmation ballot will include an expression of appreciation to the search committee and to Marcy, the recommendation that the congregation accept the proposal, and a comment that the church board will review the position.
   3. Marcy views this position as strictly voluntary and is beginning to pull together a team to assist her, pending her affirmation by the congregation.
   4. The current search committee considers its job to be completed.  Following the review of the Minister of Worship position, it is likely that a new search committee will be formed.

1. Nomination slate reporting
   1. Additional names were selected for contacting to fill the Board Vice-chair.
   2. Once someone has agreed to fill the Vice-chair position, an affirmation ballot will be presented to the congregation.  This affirmation ballot will be separate from the one for Minister of Worship.

1. Pastor Development Team
   1. Rod Nafziger’s term is ending and needs to be replaced.
   2. Other members of the team include LaVerne Yutzy (chair, 1 year remaining), Ferne Miller (2 years remaining) and Heike Martin (3 years remaining).
   3. LaVerne will prepare an introduction of the team to be included in a solicitation request of names from the congregation. The slate will be reviewed at the next church leadership board meeting.

Congregational Leadership Board

May 16, 2011

Members present:  Dave Gingrich, Nelson Kling (chair), Rhonda Nissley, Rick Rutt,

Randall Shull, Clayton Suydam, LaVern Yutzy

Absent: Jim Ipsen, Byard Yoder, Mike Zehr

Recorder:  Christy Kauffman

1. Opening meditation—Randall Shull

Randall reflected on Luke 10:1-12. He said that this text highlights the call to go out beyond these walls where we have met for worship. When we go out, we are confronted by need and there is a deepening dependence on the Holy Spirit. God draws out in us compassion, leads a way for ministry and guides for God’s purposes.

Randall led in prayer.

1. Minutes of the March 28, 2011 meeting were approved as written.

1. Financial review—Nelson Kling for Mike Zehr

Nelson distributed and reviewed the budget report. See the report, attached.

1. Associate Pastor of Worship search committee report—George Stoltzfus

The search committee had nine meetings. The specific job description was in place and the amount of time set at 1/3 time. Several candidates were interviewed, but after much deliberation and interviews, none had the gift set specified in the job description. The committee recommends the search process be put on hold. An interim may be appointed. Board discussed the process and supports the recommendation. Board affirmed the search committee and George for their work and report.

1. Trustee report—Dave Gingrich

1. New tables and chairs are being delivered tomorrow.
2. Dave Miller has asked to be relieved from the Property Manager position.
3. Perennials may be added to the front beds.

1. Church Office Appointments—2011/2012

Board processed nominations for Board Vice-Chair, Member at Large, and Trustee. A      slate will go to the congregation for affirmation.

1. New Business

Fred is looking to install the softball/baseball back stop.

1. Ministry Leadership Team—Randall Shull
   1. Team is in the process of discernment for filling the roles of Minister of Christian Education and Minister of Missional Life. A small group has been formed which will be in discernment for these roles.

1. Hempfield Rec. Center’s summer preschool program will be using our facility for this summer. They will use room 10 and possibly room 7 Monday-Thursday mornings and will start the week of June 19, running for 5 weeks. They will be extended a member suggested donation.

Next meeting:  July 18, 7:00 pm

Congregational Leadership Board

March 28, 2011

Members present:  Dave Gingrich, Nelson Kling (chair), Rhonda Nissley, Rick Rutt, Randall Shull, Clayton Suydam, Byard Yoder (vice-chair), Mike Zehr

Absent: Jim Ipsen, LaVern Yutzy

Recorder:  Christy Kauffman

1. Opening meditation—Nelson Kling

Nelson read Psalm 16 about the joy of life lived in companionship with God.

1. Minutes of the January 17, 2011 meeting were approved as written.

1. Financial review—Mike Zehr

a.       Mike distributed and reviewed the budget report. Board approved the report as presented. See the report, attached.

b.      Randy Yoder and auditors completed the audit.

1. Trustee report—Dave Gingrich

a.       The trustees have kept the heat down to save money.

b.      They’re working on purchasing tables and chairs for the new wing.

c.       They handed out one application for the memorial garden and are planning for one interment in April.

d.      All the shelves are installed in SS closets and painted.

e.       Dave needs volunteers to paint a hallway.

1. Ministry Leadership Team—Randall Shull

a.       Team is working on a discernment process for Team positions. Gerry and Rose Baer, Ministers of Christian Education and Dan Burkhart, Minister of Missional Life, will not be continuing another term. Team met to look at nominations. Randall is making phone calls to invite individuals into the discernment process.

1. Church Office Appointments—2011/2012

a.       Positions to be filled are Board Vice-Chair, Member at Large, Trustee, Superintendent and Auditor. Board will ask for nominations from the congregation this spring and will process the nominations at the Board meeting in May.

1. Pastor Development Team

a.       The Pastor Development Team is building a good, collaborative relationship with Randall that establishes a good foundation for supporting his leadership development.

b.      PDT is continuing to work on a survey process that will invite feedback from the congregation.

c.       The PDT recommends that the Board consider updating our congregation’s Sabbatical Policy to be consistent with current Mennonite Church USA guidelines. After much discussion, Board affirms Landisville’s current policy and would like to look at possibly updating it next year. Board would like for PDT to look at a sabbatical policy for part-time pastors.

Next meeting:  May 16, 7:00 pm

Congregational Leadership Board

January 17, 2011

Members present:  Dave Gingrich, Nelson Kling (chair), Jim Ipsen, Ferne Miller, Rhonda Nissley, Rick Rutt, Randall Shull, Clayton Suydam, Byard Yoder (vice-chair), Mike Zehr

Others present: Lynn Roth

Recorder:  Christy Kauffman

1. Opening meditation—Dave Gingrich

Dave read from Our Daily Bread and led in prayer.

1. Minutes of the November 15, 2010 meeting were approved with one correction. The last part of item 9 should be clarified as follows: “and a 2.29% increase in hourly compensation for the Administrative Secretary effective September 1, 2010.”

1. Financial review—Mike Zehr

Mike distributed and reviewed the budget report. Board approved the report as presented. See the report, attached.

1. 2011 Church budget—Lynn Roth

a.       Lynn presented the budget, and it was accepted as presented.

b.      Board approved maintaining the current funding level for High School Education as last year.

c.       Board approved the 2011 Pastoral Staff mileage allowance of $.51/mile.

1. Pastor Development Team—Ferne Miller, for LaVern Yutzy

a.       The members of the Pastor Development Team (PDT) are LaVern Yutzy (chair), Heike Martin, Ferne Miller, and Rodney Nafziger.  The PDT is meeting regularly and is looking at several models for congregational feedback. The PDT values the prayers of the congregation for our leadership.

1. Memorial Garden—Dave Gingrich

a.       The members of the Memorial Garden Committee are Dave Gingrich, Fay Nyce, and John Newcomer. Dave presented a proposal for the memorial garden, and Board approved it as presented.

1. Ministry Leadership Team—Randall Shull

a.       Gerry & Rose Baer’s term as Ministers of Christian Education end in August. Team is in discernment process with Dan Burkhart as Minister of Missional Life as his term also ends in August. Board gave affirmation for their work.

b.      Carolyn Rudy, Minister of Community Life, has worked hard to keep costs low for Wednesday Nights Out.

c.       Our congregation is able to send four delegates to Mennonite Church USA convention this summer, but due to budget constraints, Team has chosen to send two delegates.

1. Associate Pastor of Worship update

a.       The search committee has met twice. George Stoltzfus is chair. Several persons have already approached the search committee with interest in the position. The 2011 budget includes the Assoc. Pastor of Worship position, and Board supports the search committee in moving forward in the process.

Next meeting:  March 28, 7:00 pm

Congregational Leadership Board

November 15, 2010

Members present:  Dave Gingrich, Nelson Kling (chair), Jim Ipsen, Rhonda Nissley, Rick Rutt, Randall Shull, Clayton Suydam, Byard Yoder (vice-chair), Mike Zehr

Recorder:  Christy Kauffman

1. Opening meditation—Nelson Kling

Nelson read from Lord, I give you this day by Kay Arthur and led in prayer.

1. Minutes of the September 20, 2010 meeting were approved as written.

1. Financial review—Mike Zehr

Mike distributed and reviewed the budget report. Board approved the report as presented. See the report, attached.

1. Associate Pastor of Worship—Search committee update

a.       George Stoltzfus will be serving as chair of the search committee for the Associate Pastor of Worship role. Board is forming the search committee. The job description will be shared with the congregation on Sunday, Nov. 28 and Board will welcome feedback.

1. Pastor Development Team update

a.       The members of the Pastor Development Team are LaVern Yutzy (chair), Heike Martin, Ferne Miller, and Rodney Nafziger.  Congregational feedback was very positive.

1. Ministry Leadership Team—Randall Shull

a.       The congregation gave strong affirmation to the job share proposal for Jonathan and Beth Bowman. Several persons had questions. Beth began Nov. 1.

b.      Randall and Nelson are talking about planning a retreat for Ministry Leadership Team and Congregational Leadership Board to get the leadership bodies together for conversation. Randall and Nelson will coordinate the date.

1. Trustee report—Dave Gingrich

a.       Ken took care of the shrubbery around the back of the church.

b.      Trustees are waiting until winter to adjust hot/cold spots in the church.

c.       A sweeper was purchased for $2,900.

d.      Dave worked on a map of the church, will be posted around the church and in all Sunday school classrooms.

e.       The snow removal company has been contacted.

1. Memorial garden—Nelson

The memorial garden has been designed, placed and installed. Church Board will appoint a committee to create guidelines so the memorial garden is functional. Dave Gingrich agreed to chair the committee.

1. 2011 Staff Salaries & Benefits

Nelson presented Lynn Roth’s written proposal for pastor salaries, benefits and housing, Ministry Leadership Team stipend and Church Secretary compensation. Congregational Leadership Board approved the 1.5% cost of living increase for pastors. This follows the guidelines recommended by the Congregational and Ministerial Leadership Team of MC-USA. In addition, Board approved designating $33,200 portion of Randall Shull’s annual salary, a $22,000 portion of Jonathan Bowman’s annual salary, and a $14,300 portion of Julia Fisher’s annual salary as a housing allowance for tax purposes for 2011 in order to comply with IRS regulations. Board also approved 10% of eligible salary for retirement for pastors who have been employed at least half-time for a period of one year. Board approved 1.5% increase in the Ministry Leadership stipend for the 2011 calendar year and a 2.29% increase in hourly compensation for the Administrative Secretary.

Next meeting:  January 17, 2011

Congregational Leadership Board

September 20, 2010

Members present:  Dave Gingrich, Jim Ipsen, Rhonda Nissley, Rick Rutt, Randall Shull, Byard Yoder (vice-chair), Mike Zehr

Members absent: Nelson Kling (chair), Clayton Suydam

Recorder:  Christy Kauffman

1. Opening meditation—Byard Yoder

Byard read from My Utmost for His Highest and led in prayer.

1. Minutes of the July 19, 2010 meeting were approved as written.

1. Financial review—Mike Zehr

Mike distributed and reviewed the budget report. See the report, attached.

1. Ministry Leadership Team—Randall Shull

a.       Randall brought a recommendation from the Ministry Leadership Team to create a job share in the area of Christian Formation.  Jonathan’s workload would be reduced to 80% with an addition of Beth Bowman, his wife, at 20% as a Pastoral Assistant for Christian Formation to assist with communication, scheduling, work flow prioritization, and pastoral care.  Team has been processing this proposal with the input of Board Chair Nelson Kling and Bishop Sam Thomas.  It was recommended that salary compensation and benefits remain consistent with Jonathan’s current levels.  After conversation, Board accepted the proposal pending positive review of medical and tax implications.  Once clarity is brought to these matters, the proposal will be presented to the congregation for feedback.

b.      Randall and Nelson have been in conversation about working toward a retreat for Ministry Leadership Team and Congregational Leadership Board this winter.

c.       Sam Thomas, bishop, has been contacting churches in the Landisville District to find support for Vision Columbia. Team processed this request and is interested in looking at relational connections with Clair & Beth Good for more conversation and possibly a special offering.

1. Trustee report—Dave Gingrich

a.       Ken is checking about shrubs around the new building

b.      Dave is going to work on regulating the dampers to balance the hot and cold spots in the church.

c.       Dave is working on a floor plan to post.

d.      A self propelled sweeper is needed to assist the cleaners in their work to clean the hallways, foyers, multipurpose room and big classrooms. Board approved the purchase of a new sweeper up to $3,780.

1. Charge for use of church

With the new building addition, reservation forms and suggested donations need to be updated to reflect the new space. Board also affirmed increasing the pay to trustees, wedding coordinator, sound and projection people for non-member events. Dave will gather a group to look at changes and increases. The group will include a trustee, wedding coordinator, Board representative and sound/projection person.

Next meeting:  November 15, 2010